POLICIES & PROCEDURES

  • The aim of the policy:
    It is our intention to make Little Wonders Nursery accessible to children and families from all areas of the local community.
    We aim to ensure that all areas of our community have access to the setting through open, fair and clearly communicated procedures.

    In order to achieve this aim we operate the following:
    • Ensure that the existence of Little Wonders Nursery is advertised inaccessible places to all sectors of the community.

    • Twice a year Little Wonders Nursery will draw up a list of children whose parents wish them to attend the nursery. Taking account of preferred starting dates and number of sessions requested per week.

    • Prior to the ‘Start Date,’ the Manager will contact parents and inform them regarding the offer of a place or otherwise.

    • Pupil numbers will be strictly monitored ensuring that the National Care Standards approved legal capacity is never exceeded. A minimum of two adults will be present at all times.

    • Prior to a child’s first attendance the parents or guardian will be required to complete and sign the application form. The following information will be required:
    • Name, address, and D.O.B of child;
    • Starting date and number of sessions required per week;
    • Name, address, and contact details of parents or guardian;
    • Details of those with parental responsibility and legal contact;
    • Details of those who are authorised to collect the child;
    • Emergency contact details;
    • Details of food allergies and dietary requirements;
    • Details of special health requirements;
    • Parental consent on emergency procedures;
    • Parental consent on outings;
    • Parental consent on religious celebrations;
    • Parental consent on Islamic education;
    • Parental consent on photographs to be taken for activities/displays.
    • A child’s plan will also be created using the outcomes from the Shenari model from The Getting It Right For Every Child document.

    Last updated Signed
    16/08/2017 F Moughal

    SETTLING-IN POLICY

    The aim of the policy:
    We want children to feel safe, stimulated and happy at Little Wonders Nursery and to feel secure and comfortable with the staff. We want parents to have confidence in both their children’s well-being and their role as active partners with the nursery.

    When a child starts to attend, we work with his/her parents to decide the best way to help the child to settle into the setting. Normally we advise children are brought in on a gradual basis starting with one hour sessions.

    We allocate a key person to each child and his/her family before she/he starts to attend. The key person welcomes and looks after the child and his/her parents at the child’s first session.

    During the first few sessions, the parents or carers have the option of:
    • Staying with their child throughout the session if they wish
    • Staying with their child for part of the session
    • We can give advice on this if asked by parents or carers but it is our preference that parents or carers do what is best for their child in their experience. We fully appreciate that this can be a difficult time for both parent and child.

    • It is our policy that sessions should run in the normal way when a parent or carer is present. The parent or carer should be able to see the regular pattern of what happens during the day and how the staff cope with anything unexpected. In particular, they should be able to see the level of care received by all the children in the nursery.

    • When a child starts at Little Wonders Nursery we are happy to receive telephone calls from parents or carers at all times. We fully understand that parents or carers will be concerned about the child’s welfare and are likely to feel upset at leaving him/her in someone else’s care. We will aim to alleviate these fears but if a child is very upset it is our policy to tell the caller, thus giving the caller the option of calling again to see if there is still a problem.

    • If a child remains very upset it is the policy of the nursery to call the parent or carer and discuss any concerns, and how they can be addressed.

    • Children cannot play and learn successfully if they are anxious or unhappy. Our settling-in procedure is aimed to help parents help their children to feel comfortable in the nursery. The child will then be able to benefit from what is on offer and to be confident that their parents will return at the end of the session.

    • We use the pre-start visits and the first session to explain and complete with his/her parents the child’s registration records.

    • Within the first four weeks of starting we discuss and work with the child’s parents to create their child’s Profile. A plan is also created with parents so staff are able to support and further children’s development in the best way possible.

    Last updated Signed
    17/08/2017 F Moughal

    The aim of Policy:
    Little Wonders Nursery recognises that working in partnership with parents is very important as it ensures that it provides a happy, caring and stable environment for children and their parents. We aim to form a good and lasting relationship with parents so that information regarding their children can be exchanged easily by staff and parents. We aim to follow the Parental Involvement Act (2006) in order to carry out effective practice when working with parents and involving them in their children learning journey.

    The list below shows ways in which we will try to achieve a strong working partnership with parents:
    • The Manager will always be available for discussion with parents. If parents wish to speak to the manager in private arrangements can be made for this.

    • Information provided by parents about their child will be kept confidential and treated on a strict ‘need to know’ basis.

    • Information regarding the children’s activities throughout the day will always be available to parents on a daily basis either by verbal communication or in the children’s profile.

    • Activity/topic plans will be on show in the setting for parents to view and read and share their opinions regarding them with staff.

    • Newsletters will be issued to keep parents up to date with information about the nursery, e.g. new developments, changes in staff, nursery activities.

    • If we have any concerns regarding a child’s well-being during a session every effort will be made to contact the parents, guardians or emergency contacts.

    • Parents are requested to keep the nursery informed of any changes to personal circumstances which may have an effect on a child e.g. change of address, telephone number, doctor or emergency contact.

    • Parents are also requested to keep the nursery informed of any circumstances which could have an effect on a child’s emotional well- being e.g. bereavement, separation or illness in the family.

    • We welcome contributions from parents in whatever form this may be.

    • Parents are requested to inform the nursery manager as soon as possible if there is a change to their child’s attendance to the nursery, whether that may be due to illness, holiday or any other reasons. 7

    • If someone else is collecting a child, the parent will have to provide a password to the child key worker. The person collecting the child will have to use the password in order to collect the child.

    Last updated Signed
    17/08/2017 F Moughal

    Purpose of the Policy:
    The purpose of the policy is to ensure equality of opportunity and anti-discriminatory practice for all children and families, aiming to provide equal access to the setting regardless of individual’s circumstances.
    Little Wonders Nursery is aware that social cultural circumstances can disadvantage certain groups in society. We also recognise that there is direct and indirect discrimination that can effect assessment of childcare places, recruitment, and promotion and training opportunities. Little
    Wonders Nursery is committed to equal opportunities in order to meet the needs of families that we work with, the staff we employ, and the community in which we are based through enhancing our awareness and understanding of others.

    Who is responsible?
    All staff have the responsibility of ensuring their practice reflects the policies and procedures at Little Wonders Nursery. In addition all members of staff have a responsibility to identify their own training needs that may occur when working with children and young people and families.
    The manager has the responsibility of ensuring all practices in the nursery adhere to this policy.
    The manager also has a responsibility to ensure that where training needs have been identified, indirectly or directly, all members of staff have an opportunity to have these needs met. In order to achieve this aim we operate the following policies:

    Admissions:
    • Little Wonders Nursery is open to all members of the community.
    • The admissions policy is based on a fair system.
    • There is no discrimination against a child with a disability or refusal of entry due to a disability.
    • An action plan will be devised with agency support to ensure that children with disabilities can participate successfully in the services offered by Rising Stars Nursery.
    • All parents will be made aware of this policy on enrolment of the child.

    Employment:
    • Recruitment of staff will be carried out using job descriptions, job specifications and specific criteria based on professional, personal and experiential skills.
    • Staffing will be as far as is reasonable possible reflect the cultural diversity of the local community.
    • Rising Stars Nursery aims to ensure that all staff have the opportunity to attend training events to ensure that there is respect and understanding of each child’s customs and culture.
    • Staff will use diplomacy and tact when implementing this policy.

    Curriculum & Play:
    • Children are made to feel valued and good about themselves.
    • Toys and equipment are chosen with the differing needs of children in mind.
    • Displays show and reflect a positive image towards the world we live in.
    • Books are chosen to meet children’s ages, abilities and to reflect the many differing lifestyles there are in our society.
    • Home corners are changed regularly to show different cultures, races, religions and the world around us.
    • Children are helped to understand that discriminatory behaviour and remarks are unacceptable.
    • Children whose first language is not English have full access to the curriculum and are supported with their learning.

    Food:
    • We work in partnership with parents to ensure that the medical, cultural and dietary needs of children are met.
    • Little Wonders Nursery is committed to anti-discriminatory practice and it is the responsibility of the management to ensure this policy is maintained. Where problems o complaints arise, the manager will ensure that a full investigation is carried out and that necessary follow up action is taken.

    Premises:
    Little Wonders Nursery is committed to ensuring that all possible steps have been made to comply with the Disability Discrimination Act 1995, with particular attention paid to:
    • Access for children, parents, staff and visitors with sensory impairments
    • Access for children, parents, staff and visitors with other additional support needs.
    Due to care and attention is also paid to ensure that the operation of Little Wonders Nursery does not incur any problems for any other users of the premises.
    End Note:
    We at Little Wonders Nursery ensure we provide all our children with equal opportunities and are able to meet their needs.

    Purpose of the Policy

    Little Wonders Nursery is committed to ensuring that safe and healthy practices around the storage, preparation and service of food are maintained throughout the setting. This is in order that the setting complies with The Children (Scotland) Act 1995, The Care Standards Act 2000 and Food Hygiene 1995. Healthy snacks will also be provided using the Setting the Table document Nutritional Guidance and Food Standards document.

    Who is Responsible?
    It is the responsibility of the manager to ensure that all members of staff are fully trained in Food Hygiene and that all members of staff understand and implement the policy.
    It is the responsibility of all members of staff to ensure that safe practices are maintained in the preparation and storage of food and that all food hygiene practices comply with relevant legislation, training and policy.

    How will this policy be implemented?
    Detailed procedures exist to ensure that there are high standards of health and safety in all aspects of food handling. The policy, and the methods of implementation will be continuously monitored and the policy will be reviewed at least annually. (For further information look at Setting the Table document Nutritional Guidance and Food Standards document.

    Procedure:
    The setting has set high standards of personal hygiene for all members of staff involved in the handling and preparation of food. Members of staff will be responsible for ensuring that any children involved with preparation of snack follow strict hygiene procedures. In addition any person showing signs of ill health will not be permitted to handle food.

    Identification and Handling of High Risk Foods:
    Where high risk foods have been identified, the member of staff responsible for their handling and preparation will identify the potential hazards associated with them and document how they are to be handled and prepared safely in order to prevent ill health and cross contamination.

    Temperature Control:
    It is the policy of Little Wonders Nursery ensure that any and all foods are stored according to safe food handling practices and at the correct temperature in order to prevent the growth and multiplication of food poisoning organisms, to reduce the rate of food spoilage and to ensure that food quality is maintained. It is the policy of Little Wonders Nursery to check and record fridge temperatures on a daily basis to ensure that the correct temperature is maintained.

  • Aim of the policy:
    It is our aim at Little Wonders Nursery to provide a friendly and respectful environment for all staff and children.
    To implement this all members of staff must undertake to:
    • Work together at all times and help each other as much as possible.
    • Never talk derogatively about a member of staff to anyone behind that person’s back.
    • Deal with problems promptly so that they are not allowed to fester.
    • Treat other staff in the manner in which they themselves would like to be treated.
    • Show all children equal care and attention.
    • Ensure that no child is singled out for special attention or lack of it.
    • Ensure that they do not discuss a child’s appearance, development, behaviour, or the feelings of the staff in a negative manner in front of that child or other children, or in front of parents and visitors.

    To ensure the safety of all children and staff the following procedures will be adhered to:

    Arrival
    The Administrator will be at the main entrance to greet all children and parents at the start of the session. It is the responsibility of each parent to see their child safely into the nursery room and not leave them outside the door. Parents/carers must use the buzzer systems in order to be accepted entry into the nursery, a register is located in the entrance for all parents/carers to sign their child in and out.

    Visitors
    Any visitors, such as sales people, college assessors, window cleaner, handyman, must fill in the visitor’s book on arrival and sign the book when leaving.

    Authorised Collectors
    If a child is being collected early or by someone else, it is important that parents tell the Manager, so that she can make a note and inform the other staff. Parents should always inform a member of staff before taking their child off the premises. If possible, parents should introduce the person who is collecting their child to the Manager at an earlier date. If not, parents should leave a name and description and explain to the person that they must identify themselves.
    • Under 16s are not allowed to collect any child whether they are related to the child or not.
    • Unauthorised adults collecting children should state the secret password each parent has put in place for collection of their child
    • Parents and staff must ensure that the main entrance door is never left open.
    Persons Prohibited from Collecting Children
    All staff should be aware that some children are not allowed to come into contact with members of their own family. In such circumstances a register is kept of each child and the names of those family members with whom that child is forbidden contact. If one of these family members should call at the setting they must not be granted access and the Manager must deal with the situation and ensure that no contact is permitted. The child’s primary carer must be informed of the incident immediately thereafter.

    Last updated Signed
    17/08/2017 F Moughal

    Purpose of Policy:
    It is our intention at Little Wonders Nursery to be committed to keeping information about children, parents and carers and staff confidential as possible. At Little Wonders Nursery we respect every child’s and parents right to confidentiality: with this in mind parents need to be aware of the following points.

    Who is responsible?
    • It is the responsibility of all members of staff to ensure all confidential information including personal records of children, parents and staff remains confidential and within confines of the setting.

    • The information stored in the nursery files about the children is available only to the setting of staff and the individual child’s parents. This information is stored securely.

    • All private and confidential information which should only be viewed by staff and the manager will be kept in a locked filing cabinet in the manager’s office, the manager will only have access to this. If staff need access to the information they must ask the manager first.

    • Parents and carers should feel that they can talk to members of staff in complete confidence; information will not be shared unless it is the best interest of the child. If information is shared parents should feel secure that only the staff will know about the information.

    • Parents will be asked for their permission if information regarding their child is to be shared out of the setting.

    • Any information shared with us regarding parents, carers, or children will be treated with upmost respect and will remain confidential to all except nursery staff.

    • Any information that a child gives us will be treated in the same confidentiality as that of a parent. If a child wishes to give us information that they do not feel comfortable sharing with their parents we are obliged to treat that information in strictest of confidence, unless it is of detriment to the welfare of the child.

    • Where staff feel that it is in the best interest of the child to pass information they will discuss it with the manager in the first instance and appropriate action will be taken.

    • No member of staff will discuss individual children (unless it relates to activities of the day) out of the setting with anyone other than the child’s parents/carer and without their permission.

    • All confidential information will be kept in the confines of the setting and will not be removed unless it is e-format and password protected.

    • Parents have free access to the files and developmental records of their own children (for example, Children’s Profile) but do not have access to information about any other child.

    • All members of staff at Little Wonders Nursery will agree to respect the confidentiality policy and will sign a copy of this document to indicate their agreement.

    • To show the positive use of the nursery, children’s work and photos may be shared on the nursery facebook page, but only with written parental consent. This will be obtained in the application form and welcome pack.

    Last updated Signed
    17/08/2017 F Moughal

    Aim of the policy
    Little Wonders Nursery makes every effort to ensure that all children are safeguarded and well cared for. The children are the centre of our focus in all decision making and arrangements.
    The nursery sees adequate First Aid provision as vital in the daily process of caring for the children.
    The Nursery keeps records of illnesses, accidents, and injuries, together with an account of any first aid treatment, non‐prescription medication or treatment given to a child.
    New staff are given information on all of the nursery policies as part of their induction.

    Implementation: Practical Arrangements
    A first aid box is located in the children’s toilet/ changing area and one is also kept in the nursery room. The contents of the first aid boxes are checked regularly by the manager. First aid boxes will be restocked immediately when required.

    Practical Arrangements at the point of need
    Any member of the nursery staff can administer first aid to a child in line with the following procedures:
    •Administer first aid as appropriate
    •Call for help if appropriate
    •Call emergency services if required
    •Ensure everyone is safe and the injured party cared for and accompanied
    •Call the parents if appropriate immediately after the incident
    •Record the incident / accident
    •Ensure that everyone relevant knows
    •Take any further action as required

    If an ambulance is required for emergency treatment, a senior member of staff will accompany the child to hospital. The parents will be notified immediately.
    Staff members should call emergency services as soon as it becomes clear the injury is beyond the nursery’s capability and the health of the child is compromised; if in any doubt, refer immediately to a member of the Senior staff.

    Recording accidents and informing parents
    Members of Staff who deal with an accident or injury must record the incident in the Accident / Incident forms and inform management.
    Parents are always contacted if a child suffers anything more than a trivial injury, or suffers a head injury or if s/he becomes unwell, or if we have any worries or concerns about his/her health. Parents are encouraged to contact the nursery if they have any concern relating to their child’s health.

    Non Serious Injuries
    Parents will be informed of the accident when the child is collected from nursery at the end of the session. The records are reviewed regularly by Management and action taken to minimise the likelihood of recurrence.
    Records include:‐
    • The date, time and place of incident
    • The name of the injured or ill child
    • Details of the injury/illness and what first was given
    •what happened to the person immediately afterwards (e.g. went home, resumed normal duties, went back to playroom, went to hospital)
    • Name and signature of the person dealing with the incident along with a witness.

    Protocol for Administration of Medicines at nursery
    Refer to Administration of Medicine Policy

    Arrangements for children with particular medical needs
    Prior to joining the nursery, all medical details are required so that the nursery can provide the level of care expected. Where appropriate, parents and Management, along with any relevant members of staff, will meet prior to a child joining the Nursery to ensure such provision is in place.
    Special arrangements, such as, training are made when necessary to ensure medical needs are met.

    Last updated Signed
    17/08/2017 F Moughal

    Public Bodies (Joint Working) (Scotland) Bill

    The stated policy objective of the Bill is:
    “to improve the quality and consistency of services for patients, carers, service users and their families; to provide seamless, joined up quality health and social care services in order to care for people in their homes or a homely setting where it safe to do so; and to ensure resources are used effectively and efficiently to deliver services that meet the increasing number of people with longer term and often complex needs, many of whom are older.”
    In guidance with National Health and Social Care Standards which is everyone, irrespective age, gender or ability. The Standard can be applied to a wide range of services including childcare settings. They seek to provide better outcomes for everyone, with the intention of joint working to meet the needs of every service user.
    Data sharing
    19. The integration authority, for the purposes of fulfilling their statutory responsibilities, require anonymised demographic information to determine how services should be delivered rather than the personal data that is held on clinical and care systems. In this way, the Health Board and the local authority remain the data controls for this personal information.
    20. To effectively integrate services at a delivery level and plan a package of care for an individual, it is important that professionals have access to the relevant data. This can happen through close working and the establishment of multidisciplinary teams or through allowing different professionals to access different records held across health and care systems. This sharing of personal data is sensitive and needs to be closely managed to ensure that an individual’s privacy is respected.
    21. As the data controllers for health and care information it is important that Health Boards and local authorities set out a process for how data sharing issues will be managed for integrated functions and teams, and how systems and databases will be aligned to aid professional decision making. Ministers will require in regulations that Health Boards and local authorities set out this detail within their integration plan.

  • Aim of the policy:
    To ensure that Little Wonders Nursery meets the requirements of the Regulation of Care (Scotland) Act 2001 and ensure that all staff are qualified and registered to work with children under the age of 16.

    Who is responsible?
    It is the responsibility of the nursery manager to ensure all staff including themselves, are in the possession of working towards recognised qualification in childcare that will enable them to register (if not already registered) with the Scottish Social Services Council (SSSC).

    How will the policy be implemented?
    • All staff are asked to provide copies of their qualification certificates at interview.
    • All staff are required to sign to declare that they are willing to work towards a recognised qualification (if not in possession in one already) in order they can register with the SSSC.
    • All staff are required to register with the SSSC within the required timescales set down by the SSSC.
    • All staff are required to complete skills and training provide to enable them to work towards their qualification.
    • Staff are required to abide by the regulations set down in the SSSC code of conduct at all times.

    Staff Records:
    • All staffs details of the date they started working with us and left will be kept.
    • Details will be kept of each staff member regarding their roles and responsibility and the post they hold at Little Wonders Nursery. This will also be displayed in the setting so parents are able to familiarise their self with our staff.
    • A record will be kept of any disciplinary action and outcome take against any staff members, including referrals to the Scottish Social Services Council (SSSC).
    • Details and dates will be kept of all staff members PVG and reference numbers of their disclosures will also be kept.
    • Records of all staffs training will be kept to ensure their training is all up to date, and if they require further training.
    • Records of staffs qualifications and dates of when they received them will be kept, and will be updated.
    • Minutes and records will be kept of staff meetings, including the date, agenda and decisions made during the meeting. Records will also be kept of individual meetings carried out with staff.

    In an event of a fire no one will attempt to put the fire out their self. The safety of the children and staff at Little Wonders Nursery is paramount. All children and staff will be evacuated from the building immediately from the nearest fire exit.

    Fire drills will take place annually staff will be notified in advance; fire evacuations will also take place twice a year. All staff will be notified beforehand when a fire evacuation will take place.

    Fire extinguishers will be tested by a properly authorised firm annually and all fire exits will be kept in good repair.
    Each fire exit will have a notice explaining the fire emergency procedures and state where the fire assembly point is.

    Procedure to be followed in the event of a fire:
    • All staff and children to assemble in a calm manner to the nearest available fire exit
    • Room Leader must take the register
    • In a calm and quick manner staff must then safely lead all the children to the assembly point which is the nursery car park area at the back of the building.
    • Staff must then do a quick head count whilst nursery manager/person in charge is checking all areas of the nursery
    • Manager/person in charge to take in her possession of the, the registration folder which contains all of the children’s contact details and contact the emergency services.
    • Once everyone has met at the assembly point (outside at the back of the building) the manager/person in charge will check that all staff and children are safe and present.
    • The manager/person in charge will decide when to re-enter the building in liaison with the fire service.
    • In case of a serious fire an arrangement has been made with the local school (Holy Cross Primary) across the road, to ensure children and staff have a safe place to stay until the building is safe to enter or have the children collected by their parents.
    Fire drill procedure:
    • Manager/person in charge will notify all parents of their child’s well-being and arrange for their child to be collected.
    • On arrival of emergency services, the manager/person in charge will speak with fire crew/emergency services.

    Staffs are responsible for the following:
    Register: Room Leaders
    Checking all areas of the playrooms / toilets: Managers / person in charge
    List of the children’s contact details: Manager / person in charge

    Purpose of the policy:
    The purpose of this policy is to ensure that any medication administered to children has been authorised by the child’s parent/carer. Only authorised members of staff (qualified practitioners) will be allowed to administer medication and accurate records of any medicine administered must be kept.

    Who is Responsible?
    • It is the overall responsibility of the manager to ensure that there is written parental/guardian permission to administer medication to children during the session.
    • It is the responsibility of the staff to ensure that parent / carers complete a medication form prior to any medication being administered and a signature is obtained giving authorisation.
    • The medicine administration form must be signed again by the parent or carer when they are collecting their child.
    • There will be no medication stored at the nursery (only inhalers & skin creams will be stored) all medication will be returned to parents each day.

    How will the policy be implemented?
    • Staff members will not administer the first dose of medicine to the child. Parents should give their child one dose to ensure no allergic reaction is caused by administering the medication.
    • Members of staff may only administer prescribed medication to a child with the written consent of the parent/carer and state clear instructions with child’s name / dosage must be on the medication bottle.
    • Where members of staff are required to administer medication to a child, whether short term or long term, the parent/carer must first complete and sign a medicine administration form. A new entry should be completed where there is change in circumstances.
    • Staff can only administer medication for the length of time stated on the bottle, staff will not administer medication beyond this time-scale unless a Doctor’s letter is presented.
    • The medicine administration form will detail the name of the qualified practitioner who administered the medication and another staff member will sign as a witness to the administration of the medication.
    • Before medicine is administered, the designated member of staff should check the medicine administration form for any changes.
    • The medicine administration form should be completed each time the child receives their medication, this form must be completed and signed by the person administering the medication, witness and be countersigned by the parent or carer when they collect their child
    • Medicines to be stored in the fridge will be stored in a plastic lidded box, clearly named and dated.

    Administering Medication:
    • At no time should the medication form be completed in pencil, must be in pen.
    • Parents should be signing their names and not printing.
    • Parent’s signature must be clearly seen at the bottom of the medication form.
    • It must be clearly state why the child is on medication.
    • Medication must be stored accordingly in sealed containers in fridge or cupboard.
    • No medication should be left in children’s bags.

    Auditing Medication:

    • Medication forms will be checked daily by the senior staff who will sign the forms and be then witnessed by the manager.
    • All medication forms should be easily accessed to the manager in the playroom.
    • Management will audit all medications brought in and out of the nursery, this will be countersigned by the manager. Medications MUST be returned home daily.

    The manager and staff must ensure that all medications are inaccessible to children, stored out of children’s reach, in their original containers and clearly labelled with their contents and the child’s name. It should be noted that specific medications have storage implications for the setting:

    • Controlled Drugs: We will not be storing any controlled drugs within the nursery at any time. If a child requires administration of a controlled drug, then the parent must come along to the nursery to administer when required.
    • Pain medications: All medication will be kept in a cupboard out of the children’s reach; each child’s medication will be kept in the “medication” container with the child’s name on the bottle / box. Staff should record when medication comes into nursery, detailing the name of medication, child’s name, date when the medication was given to the setting and date returned home.
    • Allergy Medication/Anti-histamines: These will be kept out of the children’s reach and stored in the “medication” box within the playroom with the child’s name on the bottle / medication box. All details should be recorded on our medication record form and returned home daily.
    • Epi-pens: Where a child requires an epi-pen for allergic reactions, the child must carry one with them at all times, the setting should also be issued with one if possible. Only members of staff who are trained to administer this medication will be allowed to do so, whilst Rising Stars Nursery aims to have all members of staff receive the required training. Parents are reminded that it is their responsibility to ensure that their child’s medication requirements are up to date and that Rising Stars Nursery is also aware the changes.
    • Asthma Medications: The child should have an inhaler with them, which will be stored at the nursery in case of an emergency, each child’s inhaler should be kept in our “medication” container, all details should be recorded on our medication record form. The form should also detail the date when the inhaler was given to the setting and returned home if applicable.

    Last updated Signed
    16/08/2017 F Moughal

    Little Wonders Nursery is fully committed to safeguarding the welfare of all children in our care. The needs of any child will always be our paramount concern. We take all reasonable steps to promote safe practice and to protect your child from harm, abuse and exploitation. Our designated Child Protection Coordinator supports staff to maintain awareness of child protection issues and is the first point of contact should you have concerns.
    We ensure that all staff; understand the obligation to protect your child from harm, abuse and exploitation. Use best practice in relation to recruitment and vetting. Understand the responsibility to work to the standards and procedures detailed in SSSC Code of Conduct and Child Protection Procedures. Understand the obligation to report care or protection concerns about a child, or another colleague’s conduct towards a child to the Child Protection Coordinator.
    Little Wonders Nursery follows the information for service user’s guidelines by Glasgow City Council:
    Everyone has a responsibility to protect children
    Most children grow up in homes where they are loved and well cared for. However, for a variety of reasons sometimes a child may be harmed or mistreated in a way that is abusive. In such cases it is important that the child and their family receive help and support to ensure the child is properly cared for and protected. All children have a right to grow up in a caring and safe environment. All adults have a responsibility to protect children. This includes: Parents, family members, friends, neighbours, professionals, members of the public, voluntary organisations, youth groups, and religious organisations.
    Child abuse; PHYSICAL INJURY – being hit, kicked, punched. PHYSICAL NEGLECT – not being properly fed, clothed, cared for or poor hygiene. SEXUAL ABUSE – inappropriate sexual behaviour or language by an adult towards a child. EMOTIONAL ABUSE – constantly criticised, ignored, humiliated.
    Abusers; Children are usually abused by a parent or some other trusted adult. There are occasions when a child may be abused by someone unknown to them; however, these occasions are very rare. Abusers come from all walks of life and are not restricted to any social class, religion or culture.
    What might make you worried about a child? Children rarely tell if they are being abused, however, there may be signs which make you concerned and may be an indication of a child being abused or neglected.
    A child may; have unexplained bruising or bruising in an unusual place. Appear afraid, quiet or withdrawn. Be afraid to go home. Appear hungry, tired or unkempt. Be left unattended or unsupervised. Have too much responsibility for their age. Be acting out in a sexually inappropriate way. Be misusing drugs or alcohol.
    Not all children who are abused or neglected will display these signs and equally a child may display some of these signs and symptoms for other reasons. At times there may be other reasons why you are worried about a child.
    The adult may be; acting in a violent or sexual manner towards a child. Misusing drugs or alcohol while caring for a child.
    These are some examples of what might make you worried about a child, however, you may know of other things that are happening which means you need to take action to protect a child.
    What to do it you are concerned about a child; sometimes it can be difficult to know if a child is being abused or at risk of abuse. You might have general concerns about a child but be unsure whether the child is being abused. If you are worried about a child you should report your concerns by contacting any of the following for advice on what to do next: Social work, Health visitor, Family doctor, Teacher or nursery staff, Police, Scottish Children’s Reporter Administration (SCRA).
    Local contact numbers: Social work team (Hamilton) – 0303 123 1008 Police Family Protection Unit – 01698 483095/96 Social Work Emergency Services – 0800 121 4114.
    Unless urgent action is required to ensure the immediate protection of the child, police and social work will usually convene a planning meeting to plan and agree how the joint investigation will be concluded.
    At all times the welfare of the child comes first; usually social work and police will want to: Speak to the referrer, speak to the child, speak to the parents, speak to any other relevant person – other family members, teacher, health visitor, etc. make further enquiries if necessary, take further action if necessary – arrange medical examination, etc.
    If there are no child protection concerns one or more of the following will happen: No further action, social work offer help or support to the child and their family, a case discussion is held to identify support needs of the child and family and mobilise resources, referral to another agency for help or support.
    In the case of on-going child protection concerns: An inter-agency meeting (known as an Initial Child Protection Conference) will be convened. In a small number of cases immediate emergency action may be required to protect the child – child protection order, exclusion order, emergency police powers. Further criminal enquiries; or report to the Procurator Fiscal may be required. Referral to the Scottish Children’s Reporter Administration (SCRA) may be required
    Our priority is to keep the children in our care safe and well.

  • Aim of the policy:
    Little Wonders Nursery will take photographs of children which will be used for displays, publicity purposes, and for their profiles. This policy states the circumstances when photographs will be taken, who will take the photographs and who will have access to these photos.

    Who is responsible?
    It is the responsibility of the nursery manager to ensure permission is granted for Little Wonders Nursery to take photos of the children. All parents are required to grant permission for this and permission forms are available in all registration packs.
    It is the responsibility of all members of staff to ensure that photographs are taken only if children have permission from their parents.

    How will the policy be implemented?
    • Little Wonders Nursery will only take photographs of children if parents have gave their permission.
    • The nursery will have cameras that will only be used for nursery purposes, members of staff will not be allowed to take photographs using their own cameras.
    • Only staff members or another child will take photographs.
    • Photographs can only be viewed in the confines of the nursery setting or for publicity purposes.
    • The use of camera phones is not permitted by staff or children at Little Wonders Nursery.

    Last updated Signed
    17/08/2017 F Moughal

    Aim of the policy:
    To ensure that Little Wonders Nursery meets the requirements of the Regulation of Care (Scotland) Act 2001 and ensure that all staff are qualified and registered to work with children under the age of 16.

    Who is responsible?
    It is the responsibility of the nursery manager to ensure all staff including themselves, are in the possession of working towards recognised qualification in childcare that will enable them to register (if not already registered) with the Scottish Social Services Council (SSSC).

    How will the policy be implemented?
    • All staff are asked to provide copies of their qualification certificates at interview.
    • All staff are required to sign to declare that they are willing to work towards a recognised qualification (if not in possession in one already) in order they can register with the SSSC.
    • All staff are required to register with the SSSC within the required timescales set down by the SSSC.
    • All staff are required to complete skills and training provide to enable them to work towards their qualification.
    • Staff are required to abide by the regulations set down in the SSSC code of conduct at all times.

    Staff Records:
    • All staffs details of the date they started working with us and left will be kept.
    • Details will be kept of each staff member regarding their roles and responsibility and the post they hold at Little Wonders Nursery. This will also be displayed in the setting so parents are able to familiarise their self with our staff.
    • A record will be kept of any disciplinary action and outcome take against any staff members, including referrals to the Scottish Social Services Council (SSSC).
    • Details and dates will be kept of all staff members PVG and reference numbers of their disclosures will also be kept.
    • Records of all staffs training will be kept to ensure their training is all up to date, and if they require further training.
    • Records of staffs qualifications and dates of when they received them will be kept, and will be updated.
    • Minutes and records will be kept of staff meetings, including the date, agenda and decisions made during the meeting. Records will also be kept of individual meetings carried out with staff.

    In an event of a fire no one will attempt to put the fire out their self. The safety of the children and staff at Little Wonders Nursery is paramount. All children and staff will be evacuated from the building immediately from the nearest fire exit.

    Fire drills will take place annually staff will be notified in advance; fire evacuations will also take place twice a year. All staff will be notified beforehand when a fire evacuation will take place.

    Fire extinguishers will be tested by a properly authorised firm annually and all fire exits will be kept in good repair.
    Each fire exit will have a notice explaining the fire emergency procedures and state where the fire assembly point is.

    Procedure to be followed in the event of a fire:
    • All staff and children to assemble in a calm manner to the nearest available fire exit
    • Room Leader must take the register
    • In a calm and quick manner staff must then safely lead all the children to the assembly point which is the nursery car park area at the back of the building.
    • Staff must then do a quick head count whilst nursery manager/person in charge is checking all areas of the nursery
    • Manager/person in charge to take in her possession of the, the registration folder which contains all of the children’s contact details and contact the emergency services.
    • Once everyone has met at the assembly point (outside at the back of the building) the manager/person in charge will check that all staff and children are safe and present.
    • The manager/person in charge will decide when to re-enter the building in liaison with the fire service.
    • In case of a serious fire an arrangement has been made with the local school (Holy Cross Primary) across the road, to ensure children and staff have a safe place to stay until the building is safe to enter or have the children collected by their parents.
    Fire drill procedure:
    • Manager/person in charge will notify all parents of their child’s well-being and arrange for their child to be collected.
    • On arrival of emergency services, the manager/person in charge will speak with fire crew/emergency services.

    Staffs are responsible for the following:
    Register: Room Leaders
    Checking all areas of the playrooms / toilets: Managers / person in charge
    List of the children’s contact details: Manager / person in charge

    Purpose of the policy:
    The purpose of this policy is to ensure that any medication administered to children has been authorised by the child’s parent/carer. Only authorised members of staff (qualified practitioners) will be allowed to administer medication and accurate records of any medicine administered must be kept.

    Who is Responsible?
    • It is the overall responsibility of the manager to ensure that there is written parental/guardian permission to administer medication to children during the session.
    • It is the responsibility of the staff to ensure that parent / carers complete a medication form prior to any medication being administered and a signature is obtained giving authorisation.
    • The medicine administration form must be signed again by the parent or carer when they are collecting their child.
    • There will be no medication stored at the nursery (only inhalers & skin creams will be stored) all medication will be returned to parents each day.

    How will the policy be implemented?
    • Staff members will not administer the first dose of medicine to the child. Parents should give their child one dose to ensure no allergic reaction is caused by administering the medication.
    • Members of staff may only administer prescribed medication to a child with the written consent of the parent/carer and state clear instructions with child’s name / dosage must be on the medication bottle.
    • Where members of staff are required to administer medication to a child, whether short term or long term, the parent/carer must first complete and sign a medicine administration form. A new entry should be completed where there is change in circumstances.
    • Staff can only administer medication for the length of time stated on the bottle, staff will not administer medication beyond this time-scale unless a Doctor’s letter is presented.
    • The medicine administration form will detail the name of the qualified practitioner who administered the medication and another staff member will sign as a witness to the administration of the medication.
    • Before medicine is administered, the designated member of staff should check the medicine administration form for any changes.
    • The medicine administration form should be completed each time the child receives their medication, this form must be completed and signed by the person administering the medication, witness and be countersigned by the parent or carer when they collect their child
    • Medicines to be stored in the fridge will be stored in a plastic lidded box, clearly named and dated.

    Administering Medication:
    • At no time should the medication form be completed in pencil, must be in pen.
    • Parents should be signing their names and not printing.
    • Parent’s signature must be clearly seen at the bottom of the medication form.
    • It must be clearly state why the child is on medication.
    • Medication must be stored accordingly in sealed containers in fridge or cupboard.
    • No medication should be left in children’s bags.

    Auditing Medication:

    • Medication forms will be checked daily by the senior staff who will sign the forms and be then witnessed by the manager.
    • All medication forms should be easily accessed to the manager in the playroom.
    • Management will audit all medications brought in and out of the nursery, this will be countersigned by the manager. Medications MUST be returned home daily.

    The manager and staff must ensure that all medications are inaccessible to children, stored out of children’s reach, in their original containers and clearly labelled with their contents and the child’s name. It should be noted that specific medications have storage implications for the setting:

    • Controlled Drugs: We will not be storing any controlled drugs within the nursery at any time. If a child requires administration of a controlled drug, then the parent must come along to the nursery to administer when required.
    • Pain medications: All medication will be kept in a cupboard out of the children’s reach; each child’s medication will be kept in the “medication” container with the child’s name on the bottle / box. Staff should record when medication comes into nursery, detailing the name of medication, child’s name, date when the medication was given to the setting and date returned home.
    • Allergy Medication/Anti-histamines: These will be kept out of the children’s reach and stored in the “medication” box within the playroom with the child’s name on the bottle / medication box. All details should be recorded on our medication record form and returned home daily.
    • Epi-pens: Where a child requires an epi-pen for allergic reactions, the child must carry one with them at all times, the setting should also be issued with one if possible. Only members of staff who are trained to administer this medication will be allowed to do so, whilst Rising Stars Nursery aims to have all members of staff receive the required training. Parents are reminded that it is their responsibility to ensure that their child’s medication requirements are up to date and that Rising Stars Nursery is also aware the changes.
    • Asthma Medications: The child should have an inhaler with them, which will be stored at the nursery in case of an emergency, each child’s inhaler should be kept in our “medication” container, all details should be recorded on our medication record form. The form should also detail the date when the inhaler was given to the setting and returned home if applicable.

    Last updated Signed
    16/08/2017 F Moughal

    Little Wonders Nursery is fully committed to safeguarding the welfare of all children in our care. The needs of any child will always be our paramount concern. We take all reasonable steps to promote safe practice and to protect your child from harm, abuse and exploitation. Our designated Child Protection Coordinator supports staff to maintain awareness of child protection issues and is the first point of contact should you have concerns.
    We ensure that all staff; understand the obligation to protect your child from harm, abuse and exploitation. Use best practice in relation to recruitment and vetting. Understand the responsibility to work to the standards and procedures detailed in SSSC Code of Conduct and Child Protection Procedures. Understand the obligation to report care or protection concerns about a child, or another colleague’s conduct towards a child to the Child Protection Coordinator.
    Little Wonders Nursery follows the information for service user’s guidelines by Glasgow City Council:
    Everyone has a responsibility to protect children
    Most children grow up in homes where they are loved and well cared for. However, for a variety of reasons sometimes a child may be harmed or mistreated in a way that is abusive. In such cases it is important that the child and their family receive help and support to ensure the child is properly cared for and protected. All children have a right to grow up in a caring and safe environment. All adults have a responsibility to protect children. This includes: Parents, family members, friends, neighbours, professionals, members of the public, voluntary organisations, youth groups, and religious organisations.
    Child abuse; PHYSICAL INJURY – being hit, kicked, punched. PHYSICAL NEGLECT – not being properly fed, clothed, cared for or poor hygiene. SEXUAL ABUSE – inappropriate sexual behaviour or language by an adult towards a child. EMOTIONAL ABUSE – constantly criticised, ignored, humiliated.
    Abusers; Children are usually abused by a parent or some other trusted adult. There are occasions when a child may be abused by someone unknown to them; however, these occasions are very rare. Abusers come from all walks of life and are not restricted to any social class, religion or culture.
    What might make you worried about a child? Children rarely tell if they are being abused, however, there may be signs which make you concerned and may be an indication of a child being abused or neglected.
    A child may; have unexplained bruising or bruising in an unusual place. Appear afraid, quiet or withdrawn. Be afraid to go home. Appear hungry, tired or unkempt. Be left unattended or unsupervised. Have too much responsibility for their age. Be acting out in a sexually inappropriate way. Be misusing drugs or alcohol.
    Not all children who are abused or neglected will display these signs and equally a child may display some of these signs and symptoms for other reasons. At times there may be other reasons why you are worried about a child.
    The adult may be; acting in a violent or sexual manner towards a child. Misusing drugs or alcohol while caring for a child.
    These are some examples of what might make you worried about a child, however, you may know of other things that are happening which means you need to take action to protect a child.
    What to do it you are concerned about a child; sometimes it can be difficult to know if a child is being abused or at risk of abuse. You might have general concerns about a child but be unsure whether the child is being abused. If you are worried about a child you should report your concerns by contacting any of the following for advice on what to do next: Social work, Health visitor, Family doctor, Teacher or nursery staff, Police, Scottish Children’s Reporter Administration (SCRA).
    Local contact numbers: Social work team (Hamilton) – 0303 123 1008 Police Family Protection Unit – 01698 483095/96 Social Work Emergency Services – 0800 121 4114.
    Unless urgent action is required to ensure the immediate protection of the child, police and social work will usually convene a planning meeting to plan and agree how the joint investigation will be concluded.
    At all times the welfare of the child comes first; usually social work and police will want to: Speak to the referrer, speak to the child, speak to the parents, speak to any other relevant person – other family members, teacher, health visitor, etc. make further enquiries if necessary, take further action if necessary – arrange medical examination, etc.
    If there are no child protection concerns one or more of the following will happen: No further action, social work offer help or support to the child and their family, a case discussion is held to identify support needs of the child and family and mobilise resources, referral to another agency for help or support.
    In the case of on-going child protection concerns: An inter-agency meeting (known as an Initial Child Protection Conference) will be convened. In a small number of cases immediate emergency action may be required to protect the child – child protection order, exclusion order, emergency police powers. Further criminal enquiries; or report to the Procurator Fiscal may be required. Referral to the Scottish Children’s Reporter Administration (SCRA) may be required
    Our priority is to keep the children in our care safe and well.